THE FIVE STEPS TO ORGANIZE YOUR WEDDING
I wanted to sum up the most of the organizational process so finding five cornerstones on which rotates all around.
Whether you have already decided to organize everything yourself or that you have decided to rely on a wedding planner, these are points that are practically impossible to avoid.
When I speak of the definition of the style and the theme of marriage, in point 1, (read here the page of my diary in which I explain what they are and their difference) I do not mean something external, imposed, but something that it totally reflects. What do you like? what do not you like? let’s start from you.
With style it refers to the impression you want to give to the wedding, while the theme defines the style making it even more unique.
Simplifying even more how you have furnished your home or how do you plan to do it? do you like classic, modern, minimal, country? the same is true for the style of your wedding. Which one do you feel most? I have no doubt if you choose the same that you have thought for your home.
For the theme you can play with a color, an element that unites you, a passion you have (wine, travel, etc.).
If you’ve already begun to browse wedding dress magazines or follow blogs or forums on the subject of marriage, not to mention Pinterest, you already know that there are styles that are more trendy than others. For 2017 a very popular botanical style, perfect with the color of the year defined by Pantone: Greenery.
What will be style and color of the year 2018?
I do not think it’s so important because, as I said before, style has to reflect you, only in this way you will have the sensation of something totally yours. You know the feeling you have when, after a busy day at work, you enter the front door? Ahhh! breathe and you find yourself … this is precisely this same feeling to which I refer.
Starting from something that already exists can only help you identify what you like faster and what you do not like the most. So it’s a good idea to start browsing, reading magazines sites to get your own personal idea.
Point 2 is always a bit difficult, defining budget and priorities make you lose a bit of romance especially at the beginning of the organization when you just want to dream and fantasize the “perfect” day. I am sorry to wake you up to reality, but it is absolutely necessary to think about how much money to put into account for the whole project and to do it at the beginning so as not to have unpleasant surprises at the end.
It is not necessary to go into detail immediately, we are talking about “hypothetical budget”, but it is absolutely important to understand what are your needs and priorities.
It does not take much to build a hypothetical budget in fact, with an initial idea of how many of your guests will be, we have already defined the most important item of cost of the whole event, we speak at least 50% of the total cost. For all the other items, like renting location, photographer, video maker, flower arrangement, we can assume costs “starting from …” but first, we have to understand what you want to do and what are your priorities. Some cost items may already be reset at the beginning because they are not considered necessary or because you have free resources available (for example, the reception you want to do in your backyard and your cousin is a professional photographer and will take pictures).
In addition to determining, in large numbers, how much your budget is, it is essential at this initial stage to define spending priorities. Specifying these we are already able to give a very personal cut to your project. There are things you care about more than others; for example: you absolutely do not want to save on catering but do without the open bar. You are thus setting your priorities.
Point 3 contains a large part of the organization’s work, in fact it includes the most time-consuming activities. The research work of the suppliers to be as effective as possible, as I already said in point 1, must be preceded by the work of defining the style and the hypothetical budget of the event. You will understand that it is useless to look for prestigious villas when you want to make a reception among the rows of vines. Moreover, if your priority is not the location and you have planned a maximum rental cost of 2000 euros it is clear that many solutions are already excluded from the start even if they would fall into the style you have thought.
There is another element that you have to consider when starting the research work location: the place where the ceremony will take place.
The ceremony is one of the most important moments of the day, indeed it is certainly the most important, whether you have decided to get married even with a religious ceremony, or whether you have opted for the only civil ceremony. The ceremony is in fact the moment when you take formal commitment and become a husband and wife having all your loved ones and the community as witnesses. If you want the ceremony to take place in the same place of the reception you just have to make sure that the location you are considering provides the possibility of doing the civil ceremony. Many locations give this possibility but there are very few where you can do the religious ceremony. So if you decide to get married in church you have to consider that the location for the reception is not too far away, I consider at most a half hour drive.
Last on the list above, but not less important is the number of guests at the reception. Many locations have spectacular parks and if you marry in the summer you can think of making us all the people you want, but if it rains? ALWAYS consider plan B.
The plan B must be at the same level of plane A and then studied in detail.
The selection of suppliers follows the research work. Usually I foresee a selection of 3/5 suppliers by type. Restricting the choice allows to focus better on the options to be considered. Keeping too many possibilities open creates confusion so it is always better to identify the most suitable solutions to the couple on the basis of the prerequisites determined previously specific to the type of supplier to be selected (style, budget, number of guests, etc.).
Once decided for a supplier, the decision is always and only of the couple, it is necessary to make agreements with the individual provider about the type of service agreed, how to perform the same, the timing and payments and it is always better to do everything in writing . Do not worry about always asking for written agreements, it is also in the interest of the supplier to fix the posts well.
The contract protects you, but also protects the supplier. Always ask for it.
We then arrived at point 4. Managing the agenda with suppliers means using a tool that allows you to remember all the deadlines you have as you confirm a supplier on the wedding day and even after.
The written agreements made with each supplier must clearly indicate the total cost for the agreed service and the related payments (installments and balance) with precise deadlines. Normally a deposit is required to fix the date and formally commit the supplier. If the party who paid the deposit becomes in default, the other party may withdraw from the contract and retain the deposit as compensation for damages. However, if the defaulting party is the one that received the deposit, the other party may withdraw from the contract and demand payment of double the deposit. Both parts are thus protected.
Managing the agenda also means keeping under control meetings, inspections and everything needed for the realization of the project.
Enjoy the event, point 5, is definitely the conclusion of an organizational path lived intensely but in a serene and conscious way. Not everyone can do it. My goal as a wedding planner is to succeed in this intent.
Living in a conscious way the event is the result of a different organizational path that allows you to manage emotions and activities in a completely new way.
If you have decided to do everything yourself, I strongly recommend you for the last period and for the big day to rely on a coordinator. In the first person you will be unable to manage the activities that day and according to my point of view you should not do it. Read here the page in which I explain well what a coordinator does.